Fleet & Asset Coordinator (Senior Preferred)

Location: Tulsa, OK (On-Site)

Job Type: Full-Time, Hourly (Non-Exempt)

Pay: $24.00–$31.25/hr based on experience

Department: Operations (works closely with Controller & Safety/HR)

Reports To: COO

Expected Hours: 40 hours/week (Monday–Friday)

Why This Role Exists

In construction and drilling services, equipment downtime doesn’t just cost money—it stops projects, delays clients, and puts safety at risk. Vehicles that miss PMs break down in the field. Expired tags and lapsed insurance create compliance exposure. When nobody owns the data, things fall through the cracks.

AIMRIGHT’s C.A.R.E. initiative—Conscientiousness, Accuracy, Responsiveness, Engagement—drives how we operate. A dedicated Fleet & Asset Coordinator ensures every vehicle, trailer, and tool is safe, compliant, and available when the field team needs it. This role is the backbone of our operational readiness.

This isn’t a back-office filing job. This is operations infrastructure that keeps crews safe and projects on schedule.

Job Summary

AIMRIGHT Testing and Engineering is seeking a Fleet & Asset Coordinator to join our Tulsa team. This full-time role is responsible for maintaining fleet and asset management systems, driving preventive maintenance compliance, and managing regulatory documentation for AIMRIGHT’s Operations leadership.

We are hiring for experienced-to-senior level candidates. 1–3 years of fleet/asset coordination experience is required for Coordinator level, with 3–5+ years preferred for Senior Coordinator. If you thrive on keeping complex operations organized, enjoy working with data and systems, and want to grow into asset management leadership, this role is for you.

Competitive Pay: $24.00–$31.25/hr based on experience, plus benefits

Career Growth: Coordinator → Senior Coordinator → Assistant Asset Manager (salaried) → Asset Manager

What You’ll Do

Fleet Management Systems 

• Fleetio: Keep asset records current (VIN, plates, assignments), manage PM schedules and work orders, and maintain operational dashboards.
• Linxup: Run safety and utilization reports (speeding, idling, geofences); flag items for driver coaching and follow up on corrective actions.

Compliance & Regulatory Administration 

• IFTA: Prepare quarterly mileage and fuel packets for filing.
• DOT: Track DVIRs, medical cards, and driver qualification files; ensure timely renewals.
• PikePass & OK Tags: Manage toll devices and state registration; keep insurance cards and decals current.

Inspections, Maintenance & Vendor Coordination

• Coordinate vehicle and equipment inspection and cleanliness standards across locations.
• Schedule shop and vendor work; track quotes vs. invoices and flag discrepancies.
• Support repair-vs.-replace recommendations based on cost and asset lifecycle data.

Assets, Inventory & Facilities 

• Maintain tool and equipment inventory across all locations; support check-in/out and lifecycle tracking (assign, return, retire).
• Open and track facility work orders (lighting, HVAC, grounds, dumpsters, security) and close corrective actions.

Reporting & Team Support 

• Publish weekly KPIs: PM on-time %, open work orders, fleet uptime, and upcoming expirations.
• Team Support: Answer phones as needed; coordinate with field teams, vendors, and office staff with a friendly, service-oriented mindset.

What We’re Looking For

• Experience: 1–3 years in fleet/asset coordination, shop administration, facilities, or field-services operations (construction or drilling industry strongly preferred). Senior candidates: 3–5+ years.
• EITHER direct fleet/asset experience with exposure to Fleetio or similar CMMS/EFMS and telematics (Linxup, Samsara, Geotab); OR strong computer and Excel skills (lookups, filters, pivots, basic charts) combined with a project management background and proven attention to detail.
• Communication: Clear written and verbal skills; organized, dependable, and team-oriented.
• Physical: Valid driver’s license with clean MVR. Able to lift 25–50 lbs and work in all weather for brief field tasks.
• Values Alignment: Alignment with AIMRIGHT’s culture—authenticity, integrity, service orientation, and a genuine desire to honor others through your work.

Preferred Qualifications (Senior Level)

• 3–5+ years of fleet/asset coordination experience in construction, drilling, or field services.
• Proven ability to own PM cadence and drive ≥90% PM on-time compliance.
• Experience managing expiration calendars (tags, PikePass, medical cards) and producing monthly dashboards (uptime, cost/mile or cost/hour, idle %, incidents).
• Track record of coordinating vendor work, comparing quotes vs. invoices, and recommending repair/replace timing.
• Comfortable mentoring peers and tightening operational processes.

What We Offer

Competitive Pay: $24.00–$31.25/hr based on experience

Comprehensive Benefits Package:

• Medical, dental, vision, and life insurance
• Paid time off and paid holidays
• 401(k) with employer match
• Paid training on Fleetio, Linxup, and DOT/IFTA fundamentals
• Career advancement opportunities along a defined growth path
• Stable, growing company with a family-oriented, faith-informed culture

Work Schedule

• Monday–Friday, on-site at our Tulsa office and yard
• Expected hours: 40 per week; occasional after-hours for incidents or weather events

What We Do

Founded in 2008, AIMRIGHT Testing & Engineering, LLC is a privately held testing and engineering firm serving the Midwest, including Oklahoma, Kansas, Arkansas, and Texas. With 55+ employees—including registered civil/geotechnical engineers, construction inspectors, and support staff—AIMRIGHT provides site development and construction services for public and private clients.

We C.A.R.E. about our clients and are relational with a purpose. Being Conscientious in everything we do results in achieving project goals. Producing Accurate reports allows clients to make the best decisions. Providing Responsive answers lets them stay on schedule. Our team stays Engaged from start to finish—answering questions, addressing problems, and delivering solutions.

Keep AIMRIGHT’s fleet safe, compliant, and ready to roll.

Apply today and join a company that C.A.R.E.s about its people and clients.