Construction Project Administrator & Bookkeeper
Job Title:
Construction Project Administrator & Bookkeeper
Location:
Claremore, Oklahoma
$65,000 – $75,000/year | Full-Time
Company Overview
Hadrian Fence, a sister company to AIMRIGHT Testing, is a fast-growing, locally owned fencing contractor based in Claremore, Oklahoma. We began by serving residential customers and have since expanded rapidly into commercial and industrial fencing projects across the five-state region. Our reputation is built on quality craftsmanship, responsive service, and long-term relationships.
We operate with a faith-based, family-oriented work culture—marked by flexibility, mutual support, and a close-knit team environment. As our commercial division continues to grow, we’re building a team of professionals who share our values and are passionate about doing excellent work with purpose and integrity.
Purpose & Position Summary
We are hiring a Construction Project Administrator & Bookkeeper to support the day-to-day financial, administrative, and operational needs of our commercial construction projects. This hybrid role combines project financial tracking, administrative coordination, and full-charge bookkeeping.
You’ll play a pivotal role in helping the business run smoothly behind the scenes—keeping financial records accurate, projects compliant, and internal teams informed. This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment and values flexibility, ownership, and long-term stability.
Key Responsibilities
Project Financial Management
- Track project estimates vs. actuals
- Monitor labor and jobsite activity by day
- Prepare and submit construction pay applications
- Generate and submit Certified Payroll reports
- Support financial reporting using spreadsheets and analytics
Project Administration
- Manage project-specific insurance submittals
- Provide project status updates to the team
- Support proposal creation and submission
- Coordinate certifications, prequalification, and compliance documentation
Bookkeeping
- Manage General Ledger entries and reconciliations
- Oversee Accounts Receivable and Accounts Payable
- Track and report weekly cash position
- Ensure timely, accurate payroll
- Enter inventory data (counts provided by others)
Performance Metrics (once established)
- AR: Days Sales Outstanding (DSO)
- AP: Vendor payment timeliness
- Cash: Weekly cash reporting accuracy
- Payroll: Timeliness and accuracy
Qualifications
- 3+ years of experience in construction administration, bookkeeping, or project accounting
- Proficiency with QuickBooks Online
- Strong attention to detail and organizational skills
- Excellent written and verbal communication
- Comfortable owning multiple functions and building processes from the ground up
- Prior experience working for a commercial contractor, subcontractor, or construction-related firm
Preferred Qualifications:
- Experience with AIA pay applications and certified payroll
- Familiarity with construction project lifecycle and compliance requirements
- Intermediate Excel skills or experience with financial tracking tools
- Ability to contribute to operational improvements and recommend best practices
Benefits
- Full-time, in-person role in Claremore, OK
- Faith-based, family-friendly work culture with flexibility and trust
- Paid holidays and PTO
- Long-term career opportunity with room for growth
- Health Insurance & Dental Plans.
If you’re a dedicated bookkeeping professional who values flexibility, a supportive team atmosphere, and the opportunity to step into a crucial role, we’d love to hear from you! Please apply today.