Fleet & Asset Associate

Location: Tulsa, OK (On-Site)

Job Type: Full-Time, Hourly (Non-Exempt)

Pay: $18.00–$23.00/hr based on experience

Department: Operations (works closely with Controller & Safety/HR)

Reports To: Fleet & Asset Coordinator / COO

Expected Hours: 40 hours/week (Monday–Friday)

Why This Role Exists

AIMRIGHT is growing, and so is our fleet. As we add vehicles, trailers, tools, and job sites, the operational detail required to keep everything safe, compliant, and available is growing too. We need a motivated individual who wants to learn the fleet and asset management discipline from the ground up and grow into a Coordinator role.

AIMRIGHT’s C.A.R.E. initiative—Conscientiousness, Accuracy, Responsiveness, Engagement—is how we operate. This Associate role is designed for someone who is detail-oriented, eager to learn, and ready to take ownership of tasks that keep our operation running smoothly. We’ll invest in your training and development so you can build a career in fleet and asset management.

This is a learn-and-grow position. You bring the motivation and attention to detail—we’ll teach you the rest.

Job Summary

AIMRIGHT Testing and Engineering is seeking a Fleet & Asset Associate to join our Tulsa team. This is an entry-level, full-time role where you will support the Fleet & Asset Coordinator in maintaining fleet management systems, tracking compliance documentation, and keeping equipment and facility records current.

No prior fleet experience is required. We’re looking for someone with strong computer skills, a knack for staying organized, and the drive to learn new systems quickly and you have excellent communication skills. You’ll receive hands-on training in Fleetio, Linxup, and DOT/IFTA compliance as part of a structured development program designed to grow you into a Fleet & Asset Coordinator.

Competitive Pay: $18.00–$23.00/hr based on experience, plus full benefits

Career Growth: Associate → Coordinator → Senior Coordinator → Assistant Asset Manager (salaried) → Asset Manager

What You’ll Do

Data Entry & System Support 

• Fleetio: Enter and update asset records (VIN, plates, assignments, mileage); learn to create and close work orders under Coordinator guidance.
• Linxup: Pull standard reports (speeding, idling, geofence alerts) and organize data for Coordinator review.
• Assist with dashboard updates and data accuracy checks across fleet systems.

Compliance & Documentation Support 

• Gather and organize IFTA mileage and fuel documentation for quarterly filings.
• Track DOT expiration dates (medical cards, driver files, DVIRs) and flag upcoming renewals.
• Maintain PikePass device records, OK tag registrations, and insurance card/decal files.

Inspections, Vendor & Maintenance Support 

• Assist with coordinating vehicle and equipment inspection schedules.
• Help track vendor quotes, invoices, and work order status; learn to identify discrepancies.
• Support the Coordinator in scheduling shop and vendor maintenance work.

Inventory, Facilities & General Support 

• Help maintain tool and equipment inventory records; assist with check-in/out processes.
• Log and track facility work orders (lighting, HVAC, grounds, security) as directed.
• Team Support: Answer phones as needed; coordinate with field teams, vendors, and office staff with a friendly, service-oriented mindset.

What We’re Looking For

• Experience: This is an entry-level position. No prior fleet or asset management experience required.
• Computer Skills: Comfortable with Microsoft Excel (sorting, filtering, basic formulas) and able to learn new software platforms quickly.
• Organization: Strong attention to detail, ability to manage multiple tasks, and a track record of follow-through—whether from school, volunteer work, or a previous job.
• Communication: Clear written and verbal skills; dependable, team-oriented, and willing to ask questions.
• Education: High school diploma or equivalent required.
• Physical: Valid driver’s license with clean MVR. Able to lift 25–50 lbs and work in all weather for brief field tasks.
• Values Alignment: Alignment with AIMRIGHT’s culture—authenticity, integrity, service orientation, and a genuine desire to honor others through your work.

Preferred Qualifications

• Associate’s degree or coursework in business, logistics, supply chain, or a related field.
• Any prior experience in an administrative, logistics, warehouse, or operations support role.
• Familiarity with any fleet management, CMMS, or telematics platform (even from coursework or personal interest).
• Interest in the construction, drilling, or field services industry.

Your Development Path

AIMRIGHT is committed to building you up. As a Fleet & Asset Associate, you’ll receive structured training that includes:

• Fleetio Certification: Hands-on training in our fleet management platform, from data entry to PM scheduling to dashboards.
• Linxup / Telematics Training: Learn to run and interpret safety and utilization reports.
• DOT & IFTA Fundamentals: Understand the regulatory framework that governs commercial fleet operations.
• Vendor & Maintenance Coordination: Progressively take on more responsibility for scheduling, quote review, and cost tracking.

Target: Within 12–18 months, high-performing Associates will be prepared for promotion to Fleet & Asset Coordinator.

What We Offer

Competitive Pay: $18.00–$23.00/hr based on experience

Comprehensive Benefits Package:

• Medical, dental, vision, and life insurance
• Paid time off and paid holidays
• 401(k) with employer match
• Paid training on Fleetio, Linxup, and DOT/IFTA fundamentals
• Structured development program with clear promotion milestones
• Career advancement along a defined growth path
• Stable, growing company with a family-oriented, faith-informed culture

Work Schedule

• Monday–Friday, on-site at our Tulsa office and yard
• Expected hours: 40 per week; occasional after-hours for incidents or weather events

What We Do

Founded in 2008, AIMRIGHT Testing & Engineering, LLC is a privately held testing and engineering firm serving the Midwest, including Oklahoma, Kansas, Arkansas, and Texas. With 55+ employees—including registered civil/geotechnical engineers, construction inspectors, and support staff—AIMRIGHT provides site development and construction services for public and private clients.

We C.A.R.E. about our clients and are relational with a purpose. Being Conscientious in everything we do results in achieving project goals. Producing Accurate reports allows clients to make the best decisions. Providing Responsive answers lets them stay on schedule. Our team stays Engaged from start to finish—answering questions, addressing problems, and delivering solutions.

Start your career in fleet and asset management with AIMRIGHT!

Apply today and join a company that C.A.R.E.s about its people and clients.